Litigation management and solid state data destruction • Phiston Technologies

It sounds like something out of a James Bond movie. However, those serious about data security now have the ability to remotely destroy their data by sending a simple text. GSM-enabled storage devices are the latest novelty for high-end data protection; however, they aren’t the most practical for businesses that require keeping everything for specified time periods.

Storage has become very cheap. Technology like asynchronous replication with accompanying removal of dedupes has made it possible to archive years and years of data on just a single rack of blade servers with RAID storage. Packrats may keep data forever, but it’s not wise. If your organization ever gets involved in litigation of any type, all those stored files are subjected to discovery. Lawyers can get very creative. They can justify going back years in a fishing expedition to find something to support their case.

To avoid wasting employee time and spending extra thousands on attorneys digging through digital files, it’s good practice to have a formal document retention policy and stick to it. Once the seven years or other specified time is up, it is better to take steps to destroy the records. The best way to ensure permanent and completely unrecoverable disposal is the use of solid state data destruction. In other words, smashing the hard drive or other storage media into bits as small as the bytes of data it contains.

Making record removal a part of your company policy is the best way to keep litigation costs in check. By scheduling annual or semi-annual purges, companies can keep only what they need and never run the risk of having to disclose more than they have to.

Contact Phiston

If your organization wants to adopt a simple and effective means of solid state data destruction, then please contact us. We offer a number of cost-effective solutions that safely and irrevocably destroy data.

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